Privacy Policy

Royal Family Kids Camp Mogale ("we", "us", "our") is committed to protecting personal information in accordance with the Protection of Personal Information Act 4 of 2013 ("POPIA").

This Privacy Policy explains how we collect, process, store, and protect personal information obtained through our website and volunteer application process, and how we ensure compliance with child-protection legislation and safeguarding obligations.

By accessing or using our website or submitting an application to volunteer, you agree to the terms of this Privacy Policy.

This Privacy Policy governs the processing of personal information by Royal Family Kids Camp Mogale in relation to:

• Personal information submitted by adult volunteers and prospective volunteers via our website;
• Personal information processed for volunteer recruitment, screening, vetting, safeguarding, compliance, and administrative purposes; and
• Limited personal information collected from minor volunteers between the ages of 16 and 18, strictly subject to verified parental or legal guardian consent.

This Policy applies only to personal information processed by Royal Family Kids Camp Mogale in its capacity as the Responsible Party under the Protection of Personal Information Act 4 of 2013 (“POPIA”).

Royal Family Kids Camp Mogale does not collect, solicit, or process personal information of minor campers through its website.

Children who attend the camp are referred exclusively through registered welfare organisations and child-protection structures. Any personal information relating to such children is:

• Collected and processed through appropriate referral channels;
• Managed in accordance with applicable child-protection legislation and safeguarding obligations; and
• Not made publicly accessible via this website.

Nothing on this website should be interpreted as an invitation to submit personal information relating to minor campers.

All images displayed on this website depicting children where a face or identifiable features are visible are artificially generated (AI-generated) images.

No image of a real child attending Royal Family Kids Camp Mogale is published on this website in a manner that would identify or reasonably enable identification of that child.

The use of AI-generated imagery is a deliberate safeguarding measure implemented to:

• Protect the identity, privacy, dignity, and safety of all children who attend the camp;
• Prevent the public disclosure or misuse of identifiable images of minors;
• Reduce risks associated with digital exploitation, unauthorised reproduction, or distribution of children's images; and
• Ensure compliance with our child-protection and confidentiality obligations.

Royal Family Kids Camp Mogale does not represent that any child depicted in website imagery is a participant in its programmes.

Royal Family Kids Camp Mogale may accept volunteer applications from individuals between the ages of 16 and 18 years.

In accordance with POPIA and applicable South African law:

• Personal information of minor volunteers will be processed only with the verified consent of a competent person, being a parent or legal guardian;
• A signed parental or guardian consent form is mandatory;
• A signed medical release form is required prior to participation;
• Participation is conditional upon receipt, verification, and approval of all required documentation.

Royal Family Kids Camp Mogale reserves the right to decline or withdraw participation of any minor volunteer where:

• Required documentation is incomplete;
• Consent is not properly obtained or verified; or
• Participation may pose a safety, legal, or compliance risk.

This Privacy Policy does not apply to:

• Information processed by third-party welfare organisations;
• External websites linked from this site;
• Information voluntarily disclosed by individuals in public forums not controlled by Royal Family Kids Camp Mogale.

Where third-party operators process information on our behalf, such processing is governed by appropriate written agreements in compliance with POPIA.

Responsible Party: Royal Family Kids Camp Mogale

Address: 208 Seven Oaks Avenue, Chartwell, 2191, South Africa

Email: info@rfkcmogale.co.za

The Information Officer is responsible for ensuring compliance with POPIA and addressing any enquiries regarding personal information.

We collect personal information only from volunteers and prospective volunteers, including minor volunteers (16–18 years) with parental consent:

• Identification: Full name, surname, ID or passport number, date of birth, gender;
• Contact details: Residential address, telephone number, email address;
• Background and screening: Criminal record disclosures, child protection register checks, references, employment/volunteer history;
• Additional information: Church affiliation (if applicable), medical disclosures relevant to participation, consent and declaration forms.

We do not collect personal information of campers via our website.

We process volunteer personal information for:

• Assessing volunteer suitability;
• Conducting criminal background and child-protection checks;
• Ensuring compliance with legal obligations and safeguarding laws;
• Communicating with volunteers regarding camp activities;
• Maintaining internal administrative records.

Sensitive information (criminal history, child protection records) is processed strictly for safeguarding and compliance purposes.

Processing is carried out only where:

• Explicit consent is provided by the volunteer or, in the case of minor volunteers, by a parent or guardian;
• Required for legal obligations under South African child-protection laws; or
• Necessary to uphold our legitimate interest in safeguarding children, ensuring camp safety, and complying with applicable laws.

Volunteer personal information may be shared with:

• Approved criminal background screening providers;
• Law enforcement or regulatory authorities where legally required;
• Other entities under written agreement for purposes of safeguarding compliance.

We do not sell, trade, or commercially exploit personal information.

Royal Family Kids Camp Mogale is committed to the safety and wellbeing of all children in its care. This includes:

• Using AI-generated imagery on the website to prevent public identification of children;
• Requiring verified parental or guardian consent for minor volunteers;
• Conducting criminal background and child-protection register checks for all adult volunteers;
• Maintaining internal policies and procedures in accordance with the Children’s Act 38 of 2005 and other relevant legislation;
• Restricting access to personal information to staff and operators with a legitimate need to know.

All measures are designed to minimise risks and ensure compliance with legal and ethical safeguarding obligations.

We implement organisational and technical safeguards to protect personal information against:

• Unauthorised access;
• Loss, destruction, or damage;
• Unlawful processing or disclosure.

Access to records is strictly controlled and sensitive data is stored securely.

We retain personal information only as long as necessary for:

• Fulfilling the purpose for which it was collected;
• Meeting legal and safeguarding obligations;
• Maintaining compliance and audit records.

Once no longer required, information is securely destroyed or de-identified.

Volunteers (or their legal guardians in the case of minors) have the right to:

• Request access to personal information;
• Request correction of inaccurate or incomplete information;
• Object to processing where lawful;
• Request deletion where permitted;
• Withdraw consent (subject to legal and safeguarding obligations).

Requests must be submitted to the Information Officer.

When you visit our website, we may collect technical and behavioural information to improve website performance, understand user interactions, and enhance user experience. This information may include, but is not limited to:

• Device and browser information: IP address, browser type, operating system, and device type;
• Usage behaviour: Pages visited, time spent on pages, click patterns, scroll behaviour, navigation paths, and interactions with forms or buttons;
• Traffic data: Referring website or source of visit, search terms used to access the website;
• Cookies and similar technologies: Small data files stored on your device that help us recognise returning visitors and improve site functionality;
• Error and performance data: Server logs, page load times, and errors encountered during website use.

Purpose of Collection

We collect this information to:

• Analyse and improve website usability and design;
• Understand how visitors interact with our content and features;
• Identify trends, performance issues, and opportunities for improvement;
• Enhance our communications and engagement strategies;
• Ensure website security and detect misuse or unauthorised access.

Anonymisation and Aggregation

Whenever possible, data is aggregated or anonymised so that individuals cannot be personally identified. Individual visitor data will only be processed in identifiable form where necessary for site security or administrative purposes.

Consent and POPIA Compliance

• By using our website, you consent to the collection and use of this data as described above.
• You may manage or disable cookies and tracking technologies through your browser settings, though this may limit some functionality.

If you believe your personal information has been processed unlawfully, you may lodge a complaint with the Information Regulator (South Africa):

Website: https://www.justice.gov.za/inforeg

Email: inforeg@justice.gov.za

We may amend this Privacy Policy to reflect changes in practices or legal requirements. The revised version will be published on this website with the updated effective date.